Digital HR Onboarding

Creating documents when onboarding a new employee can be a thankless task – contracts to be drafted, letters to be sent, information collected, boxes ticked, and tasks completed. No wonder it’s often completed in a rush and critical pieces of the jigsaw puzzle can be missed.

The Document Genetics e-Onboarding solution has been designed to streamline the creation and delivery of all critical onboarding documents and requests for information and that’s it. In addition, you pay one monthly cost regardless of the number of employees. We’re not trying to completely change the way you work, simply to save you time and provide an extra pair of (virtual) hands!

The Process

Step 1 - Send Email Invite

Once the new employee is registered on the system a welcome email is sent. As first impressions matter, this email can easily be personalised with company logos, images/fonts and sent directly from your (authenticated) company email account.

All job specific data (highlighted) is auto-populated.

A hyperlink in the email links to a secure web form where the new starter can quickly fill in all the information required.

Step 2 - Intelligent Web Form

The new starter clicks on the link contained in the email and then completes the intelligent web form.

This interactive form is simple to use and guides the new starter through the process of providing all the required information including any documents and proof of ID.

This form is configurable and can be quickly customised for changing company or regulatory requirements.

Step 3 - Digital Signing

The new starter receives and email requesting signatures on the required documents.

A digital signature can be added instantly - no paper, no return post and no delay.

Step 4 - Archive

At the end of the process all the letters, forms and communications will be automatically stored in the searchable HR electronic archive.

If you’re looking to improve the efficiency of your HR Onboarding process, we’d love to help.

Contact us today for a chat or a web demo.