Still formatting resumes by hand, rewriting job posts from scratch, or hunting for Boolean strings every time a new req hits your desk?

There’s a quiet shift happening. More recruiters are using simple AI tools to handle the busywork.

They’re not faster because they hustle more. They’re faster because they don’t have to.

These little tasks add up. And they take time away from what actually moves the needle.

The good news is you don’t need fancy software or a big investment to get that time back. Two tools can make an immediate difference: AI and APIs.

3 AI prompts you can use in ChatGPT today

Think of ChatGPT as your assistant for the work nobody wants to do. You still drive the recruiting process. You just spend less time stuck in it.

1. Make job descriptions candidate-ready
   Copy the client’s job order into ChatGPT and ask:
   “Rewrite this as a short, clear job post for LinkedIn or ZipRecruiter.”
   You’ll get a version that’s ready to go, without rewriting it from scratch.

2. Build better candidate pitches
   Paste in the resume and job description. Then ask:
   “Write five bullet points showing why this candidate is a great fit.”
   It gives you a clean, focused pitch you can drop into your submittal email.

3. Let AI handle your Boolean search strings
   If writing Boolean isn’t your thing, let ChatGPT do it.
   Drop in the job title and top skills. Ask it to generate strings for LinkedIn, CareerBuilder, and ZipRecruiter.
   You’ll have a full set in seconds, no tinkering required.

Want more detailed prompts? 👉 Download your FREE eBook to get 12 copy-paste prompts to help you move faster and spend less time on admin.

Still copying jobs from the VMS into your ATS by hand? Still relying on bots that break every time something changes?

If so, you're not just losing time...you're probably losing roles too.

Other suppliers have moved on. They’ve connected directly to the VMS using real-time APIs, so jobs show up in their ATS automatically. No rekeying. No scraping. No delays. While you’re entering the job, they’re submitting the candidate.

AI helps you move faster. APIs eliminate double work in the first place.

If your team is still rekeying job posts from VMS to ATS, you're wasting hours on something that could be fully automated.

👉 Use the Time Wasted Calculator below to measure how much manual data entry is costing you.

Final Thought

AI tools can help you handle tasks more efficiently. If you're not using AI for your everyday tasks, you're likely losing a competitive advantage. The world's most successful staffing companies are already using APIs to eliminate hundreds of wasted hours. With APIs, secure, real-time API integrations, job updates flow straight from your client’s VMS into your ATS. No scraping, no fragile bots, no manual rework.

Ready to See It in Action?

If you’re curious about how real-time integrations work — and what that could mean for your team’s efficiency — we’ve laid it out here: