Newsletter!

At the time of issuing this newsletter, our thoughts and heart felt wishes go to those who are in the path of Cyclone Alfred.
The BizPort team are assisting in any way they can. we hope that no one is injured or worse. To all affected by the Cyclone please take care of your family and yourselves as your lives are the most important thing anyone can care for.
Sexual Harassment and Sex or Gender - based Harassment in the
Workplace Prevention Requirements Plan
Dismissed for Breach of Drugs and Alcohol Policy
From 1 March 2025 all businesses are required to prepare (and follow)
a sexual harassment and sex or gender-based harassment prevention plan.
A brief summary is, the plan must:
be in writing (i.e. just saying you have a plan will not suffice);
set out each identified risk;
identify the control measures implemented to manage each identified risk;
identify the matters considered by the employer (i.e. you or your business) in determining the control measures;
describe the consultation process undertaken (under the WHS Act you must consult with workers and other parties as part of the development of this plan);
set out a procedure for dealing with reports of sexual harassment or sex or gender-based harassment at work; and
be set out and expressed in a way that is readily accessible and understandable to workers.

Furthermore, employers must ensure that they implement the plan, ensure workers are aware of the plan and how it can be accessed,
and review the plan at least every three years, or as otherwise required by law.
If you fail to prepare, properly document or implement the plan, your business may be fined.
BizPort Services have prepared both a Policy and a Template plan version, that will be placed in your Policies Folder – please read, complete & implement with your workers as soon as possible.
Naturally some businesses may require variations or if you find you need assistance understanding, completing or implementing, please call us on 1300 859 363 ask for Estelle or call your dedicated Advisor.

Businesses that fail to implement or review their prevention plans face:
Each state's safe work will be inspecting all businesses to ensure this is all correctly in place- if not:
Potential on-the-spot fines
Improvement notices
Prohibition notices
Lithium-ion batteries are amongst the fastest growing fire risks.
Sadly, there is a high injury, including severe burns rate,
with several deaths having occurred.
A significant number of these injuries and possibly deaths have related to the use of e-bikes for workplace purposes.
It is important for all business owners / managers and workers to understand
the risks and be prepared if things go wrong.
Things you need to know
If a workers uses an e-bike outside of workplace premises for work related tasks, both the business owners and managers ARE responsible for the worker to have a correct, safe location and power supply to use in the worker's home or remote location.

Make sure a smoke alarm or heat alarm is working in rooms
where it is charged or stored.
Make sure that there's nothing around it that could catch on fire.
Don't charge in or near living-spaces like bedrooms or living rooms.
Charge in an open area like a garage or shed, away from exits.
Only charge on hard surfaces that can't catch on fire like concrete floors or tiles.
Do not charge batteries when sleeping or not at home.
Remember, you can't smell smoke when you're asleep.
Once the battery is full, disconnect it from the charger.
Don't use and charge batteries that are swelling or bulging,
leaking, or overheating.
If the charger didn't come with the device or battery, don't use it.
Only use approved chargers to charge your battery.
Only use chargers that show the Australian Regulatory Compliance Mark Tick.
Just because the plug fits, it doesn't mean it's compatible.
Charging a device or battery with the wrong power output (voltage and current), can cause damage to the battery and overheat it which can cause a fire.


Batteries that show any signs of damage MUST be disposed of immediately and carefully as they carry the risk of becoming involved in a fire.
Damaged batteries and battery-powered devices include:
Batteries that show signs of swelling or bulging, leaking, cracks, dents, punctures, or crushing
Overheated batteries that may have vapours or smoke
Batteries that have gotten wet or have been in water
Batteries that have been in or exposed to fire.
Damaged batteries should be kept outside in a well-ventilated area.
Store at least 3 metres from any structures and/or combustible materials.
Never use or charge a damaged battery.
Never throw them in your regular home waste or recycling bins.
Never take damaged batteries to battery recycling collection points or sites.
Small batteries or devices can be placed in a plastic container of water to cool and prevent further ignitions.
Place leaking or damaged (but not overheated or off-gassing) batteries in a clear plastic bag or container
and take them to a Community Recycling Centre or a Household Chemical CleanOut event for disposal.
Regardless of if the e-bike is used for work related purposes or it is a mode of transport for the worker to come to or go from work.
The Management MUST make sure of:
There is a clear and designated space for e-bikes to be parked – away from buildings, flammable materials, vehicles, workspaces.
Make sure there is nothing around the designated space that could catch on fire.
Only allow battery charging in an open area or if weather doesn’t allow open area charging then in an empty non-used space that has ventilation and preferably more than one exit, such as a shed.
Charging only to occur on non-flammable hard surfaces like concrete floors (note bitumen surfaces are not considered non-flammable).
Chargers should be tested and verified as safe to use on a monthly basis.
DO NOT allow e-bikes to be stored or parked when not in use inside any part of the workplace premises where employees are working.
It is common for employers to have a drugs and alcohol policy to ensure that risks associated with the use of drugs and alcohol in the workplace are eliminated to protect the health and safety of its workers.
While a breach of a drugs and alcohol policy may provide a valid reason for dismissal, a recent Fair Work Commission (FWC) decision highlights the risks for an employer in assuming that fair dismissal is possible in all cases of breach.
However:
In Witherden v DP World Sydney Limited (2024), an employee had been on leave due to a shoulder injury and had been using cocaine to deal with depression associated with his injury.
On his return to work, the employee took a drug test in which he tested negative for cocaine; however, he tested positive for cocaine metabolites, indicating that he had used cocaine recently.
The employee admitted to using cocaine 24 hours before his rostered shift. He stated that he was using cocaine as a coping mechanism for mental health issues associated with his shoulder injury. He admitted that he made a “stupid” decision and had already engaged with a counseling service. He also stated that he felt normal when he woke up before work and was unaware of how long the cocaine would stay in his system.
The employer responded that while it was sympathetic to the employee’s circumstances, it did not excuse his conduct, and he had breached the drugs and alcohol policy by exposing himself and others to unnecessary risk. The employer dismissed the employee summarily for serious misconduct.
The employee brought an unfair dismissal proceeding in the FWC, contending that the dismissal was harsh because of numerous factors, including his age, length of service with an unblemished employment history, the absence of any risk that he was impaired when he attended work, and the employer’s failure to consider options other than dismissal.
The employee submitted that he was not intoxicated at work, providing expert evidence stating that the effects of cocaine are relatively brief and only last for up to 90 minutes. The employer submitted expert evidence that despite the employee not being intoxicated, there can be a hangover effect from using cocaine, which results in a person being tired and restless for a day or two after cocaine use.
The FWC found that while breaching the drugs and alcohol policy was a valid reason for dismissal, there was no evidence to suggest that the employee was actually impaired when attending work.
The FWC observed the drugs and alcohol policy adequately informed employees about the consequences of drug use, recognised drug dependency as a treatable condition and encouraged employees to disclose such issues to access rehabilitation. However, the FWC was critical of the policy because it did not explain that:
a positive test might arise for drug metabolites even after the drug’s effects had worn off; and
risks associated with impairment endure when intoxication gives way to a hangover from consumption of drugs.
The drugs and alcohol policy should have provided clearer guidance on how long drug metabolites might remain detectable in an employee’s system after consumption.
The FWC found that while a breach of the drugs and alcohol policy is a valid reason for dismissal, the dismissal was harsh and unreasonable as the policy did not adequately inform employees about the meaning of being fit for work, and the employer did not consider rehabilitation as an option which was available in the policy. The FWC also noted that while the employee tested positive for cocaine metabolites, he was not intoxicated at work and there was no evidence to suggest the employer was aware he had taken drugs but for the metabolites that appeared in his drug test.
The FWC ordered the employee to be reinstated.
Victorian employers faced serious legal and financial consequences for putting workers at risk last year.
WorkSafe completing 119 successful health and safety prosecutions and enforceable undertakings.
Courts imposed a total of $13,318,433 in fines, costs and enforceable undertakings for breaches of the Occupational Health and Safety Act and the Dangerous Goods Act in 2024, including two costing defendants more than $1 million each.
This included the first conviction under Victoria's workplace manslaughter laws, with LH Holding Management Pty Ltd being convicted and fined $1.3 million in relation to the death of a worker who was fatally crushed at a Somerton factory.
Penalties and costs of more than $500,000 were handed out to another four defendants and a further 20 received penalties of $100,000 or more.
WorkSafe legal action on matters involving the risk of a fall from height – a leading cause of workplace fatalities and a compliance priority – resulted in 36 employers copping fines, undertakings and costs worth more than $1.66 million last year.
There were 17 prosecutions for unsafe machinery, 14 relating to the risk of being crushed by or between objects, and 10 involving powered mobile plant such as forklifts.
WorkSafe Executive Director Health and Safety Sam Jenkin said inspectors and investigators continued to focus on workplaces where workers were most at risk.
The safest workplaces are those where employers proactively engage with workers and conduct a complying health and safety records system "Duty holders need to have systems and processes in place to identify, assess and respond to work-related hazards to their physical or mental health – including the risk of violence and hazards such as bullying or harassment," Mr Jenkin said.
WorkSafe court outcomes included accepting 10 Enforceable Undertakings from duty holders committing to spend a combined $3.4 million to improve workplace health and safety knowledge and outcomes in their respective industries.
18 November 2024, a responsible agency for The State of Queensland, was sentenced in the Caboolture Magistrates Court for breaching section 32 of the Work Health and Safety Act 2011 (‘the Act’),
having failed to comply with its primary health and safety duty.

The case followed an incident that occurred to a worker employed by the responsible agency. One of the activities workers may be required to engage in as part of their employment is the placement of a tyre deflation device (“TDD”) across a roadway in order to safely conclude vehicle pursuits or to immobilise a vehicle. In doing so, workers are required to position themselves close to the expected path of the target vehicle, which is often travelling at high speed. It is a plainly hazardous activity which poses a high risk of injury, including fatal injury.
By section 19(1) of the WHS Act, the agency owed a primary duty of care to its workers to ensure their health and safety, so far as is reasonably practicable. It was therefore obliged to ensure workers received adequate training in the deployment of TDDs.
The agency failed to comply with this duty. That failure exposed the worker involved in the incident to a risk of death or serious injury. On 26 June 2021, the worker died in the course of deploying a TDD.
In their 10 years of employment, the worker completed only around five hours of training in the use of TDDs. That training was primarily theoretical and lacked the cognitive demands of a ‘real-world’ context, thereby not adequately preparing workers for a dynamic operational situation. By the time of their death, the inadequacies in relation to their TDD training had existed for almost 10 years. The inadequacies persisted despite the defendant being notified of multiple incidents of TDD-related injuries during that time.
His Honour held that it was incumbent on the defendant to provide adequate training to minimise the risk so far as reasonably practicable, and that the offence had occurred over a protracted period, there was inadequate training as well as processes & systems in place to ensure the training was to be conducted on a regular basis.
The establishment of SafeWork NSW as a standalone regulator reflects the NSW Government’s commitment to preventing workplace deaths, injuries and illnesses.
The SafeWork Commissioner will lead the agency with clear authority to enforce compliance meaningfully with workers, unions and businesses across all industries in NSW.

Minister for Work Health and Safety Sophie Cotsis said: “Every worker has the right to go home safely at the end of the day. By creating SafeWork NSW as a standalone agency, the NSW Government is strengthening our ability to enforce WHS laws, & businesses to meet their obligations and drive cultural change to prevent workplace harm."
The standalone regulator is to commence 1st July 2025 with a much larger & more onsite stringent inspection force looking for both physical risks and non- administrative compliance.
Under the WHS Act, employers must identify psychosocial hazards,
assess risks, implement control measures, and review and monitor these measures to ensure a safe work environment.
So, what are psychosocial hazards?
Psychosocial hazards can create stress. This can cause psychological or physical harm. Stress itself is not an injury. But if workers are stressed often, over a long time, or the level of stress is high, it can cause harm.
One in five Australians (21%) have taken time off work in the past 12 months because they felt stressed, anxious, depressed or mentally unhealthy. This statistic is less than halve as high (46%) among those who consider their workplace is Psychosocially (overall mentally) unhealthy.
Psychosocial safety in the workplace is the practice of protecting employees from mental health risks, while mental health is a dynamic state that can fluctuate over time.
Involves identifying and reducing workplace hazards that can negatively impact mental health. These hazards can include poor job design, to high an expectation of role outcomes, lack of support, bullying, or proper policies & processes to protect the worker.
Provide workers with adequate support
Ensure workers have the things they need to do their work safely
Outline key tasks, responsibilities, and expectations clearly
Regularly consult with workers to keep them informed and protected
Have clear company workplace safety policies, procedures and
regular reviews conducted.
Less staff turnover
Less sick leave
Less friction between management & workers
Less friction between workers
Better human resources quality
Better worker workload output
Good business brand recognition
You can watch this video on how to add the Bizport Portal as an app on your mobile or follow the step-by-step instructions below.
You can scan the QR code shown or use the link:
https://www.app.bizportservices.com.au


On your mobile screen,
click on the Share button.

If you are using Google Chrome,
the share button will be on the
right side of your screen.

After clicking the Share Screen button, scroll to the bottom of the screen and select Add to Home Screen option.

Add a suitable name for the shortcut,
and hit the Add button.

You will see a Bizport App icon on your mobile home screen.
You can click this to open your portal.

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