Job Description

Address : 11 West 42nd Street

Location(s) : New York, New York; Morristown, New Jersey

Working Hours : Monday - Friday

Posted Date : 10/30/24

Overview

Registered Nurse (RN) – Medical-Surgical Unit

Responsibilities

Registered Nurse (RN) – Medical-Surgical Unit The Executive Assistant provides administrative and project support throughout the search process. This includes document preparation, candidate and client interview scheduling, managing accounts receivable and payable, and handling expense reports. An EA plays a crucial role in problem-solving and ensuring efficient administrative execution.

Key Duties Include:

•Search Administration:Manage all administrative tasks related to search assignments.

•Client Deliverables:Format, edit, proofread, and transmit documents.

•Calendar Management: Maintain consultant schedules.

•Travel Arrangements:Prepare itineraries for consultant, client, or candidate travel.

•Account Management: Support financial management, including consultant expenses, client

invoices, and receivables.

•File & Follow-Up System: Establish organized file management and follow-up processes.

•Communication Management: Prioritize and schedule phone and email communications.

•Degree Verification: Verify candidate credentials.

•Relationship Building: Develop strong rapport with clients and candidates.

•Data Integrity:Maintain accurate search information in Heidrick & Struggles’ database.

•Skills Development: Attend training programs and stay updated on industry knowledge.

•Confidentiality: Protect client, candidate, and company information.

•Reception Support: Provide back-up assistance to other EAs as needed.

•Database Support: Assist with research and record coding.

Qualifications

•Education: High school diploma required; college degree preferred.

•Experience: Minimum 5 years in an administrative role with project coordination responsibilities.

Skills:

•Business acumen and financial awareness.

•Proficiency in Microsoft Office (minimum typing speed of 60 WPM).

•Experience with proprietary databases is a plus.

•Strong verbal, written, and listening skills.

•Professional Services: Background in professional services is advantageous.

Behavioral Competencies

•External & Internal Awareness: Maintains communication within the organization to proactively address issues.

•Analytical Thinking: Uses structured frameworks to evaluate and analyze key issues.

•Creative Thinking: Embraces innovation, is open to new ideas, and generates fresh solutions.

•Client Orientation: Understands and responds effectively to client needs.

•Self-Confidence & Determination: Maintains a steady, can-do attitude, demonstrating resilience and focus on outcomes.

•Relationship Building: Invests time in maintaining and creating strong professional relationships.

•Driving Results: Manages projects effectively in line with team strategy, regularly reviewing progress toward goals.

•Best Practices: Seeks and implements best practices for increased competitiveness and quality.

•Organizational Buy-In: Promotes enthusiasm for company strategies and energizes colleagues.

Personal Characteristics

•Availability: Monday to Friday during standard office hours.

•Ethics: Exhibits integrity, confidentiality, and discretion.

•Teamwork: Strong team player, able to maintain composure in fast-paced environments.

•Flexibility: Willing to work overtime as required.

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