Terms of Service
Effective Date: October 2, 2025
1. ACCEPTANCE OF TERMS
By accessing or using Ring Leader AI's services ("Services"), you ("User," "you," or "your") agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use our Services. These Terms constitute a legally binding agreement between you and Ring Leader AI.
2. DESCRIPTION OF SERVICE
Ring Leader AI provides AI-powered call handling and appointment scheduling services specifically designed for real estate professionals. Our Services include:
AI voice assistants that answer missed calls 24/7
Automated lead qualification and appointment booking
Call recordings, summaries, and transcriptions
SMS and email notifications and confirmations
Calendar integration and appointment routing
Custom AI training for real estate scenarios
Affiliate program opportunities for qualifying users
3. USER ACCOUNTS AND ELIGIBILITY
To use our Services, you must:
Be at least 18 years of age
Be a licensed real estate professional where required by applicable law
Provide accurate, current, and complete registration information
Maintain the security and confidentiality of your account credentials
Be responsible for all activities that occur under your account
Notify us immediately of any unauthorized use of your account
4. AI CALL HANDLING AND RECORDING SERVICES
IMPORTANT: By using our Services, you acknowledge and agree to the following regarding our AI call handling:
Call Recording: Our AI system records and transcribes phone calls to provide voice assistant services. You are solely responsible for ensuring compliance with all applicable call recording laws in your jurisdiction.
AI Disclosure: Callers to your Ring Leader number will receive appropriate disclosure that they may be speaking with an AI assistant and that calls may be recorded for quality and training purposes.
Service Limitations: Our AI technology, while advanced, may not handle all call scenarios perfectly. You remain fully responsible for your business operations and client relationships.
Data Usage: We may use anonymized call data and interactions to improve our AI models and Services, but will not share personally identifiable client information except as required for service delivery or as permitted by our Privacy Policy.
Professional Responsibility: Ring Leader AI is a technology service and does not provide real estate advice or replace your professional judgment and licensing requirements.
5. PAYMENT TERMS AND BILLING
Our Services are provided on a subscription basis with the following payment terms:
Subscription Fees: Monthly subscription fees are billed in advance and are non-refundable except as specified in our refund policy
Setup Fees: One-time setup fees may apply and are non-refundable once services are configured
Payment Processing: All payments are processed securely through Stripe
Automatic Billing: By subscribing, you authorize automatic recurring billing to your chosen payment method
Payment Updates: You must notify us immediately of any changes to your payment information
Late Payments: Failure to pay may result in service suspension or termination
Taxes: You are responsible for all applicable taxes related to your use of our Services
6. CANCELLATION AND REFUNDS
You may cancel your subscription at any time by contacting us at [email protected] or 1-877-730-7464. Cancellations take effect at the end of your current billing period. We offer a 30-day money-back guarantee for new subscribers who are not satisfied with our Services, provided you request a refund within 30 days of your initial subscription date.
7. PROHIBITED USES
You agree not to use our Services to:
Engage in illegal telemarketing, spam calls, or robocalling
Record calls without proper consent or in violation of applicable laws
Use the AI system to impersonate licensed professionals you are not
Attempt to reverse engineer, copy, or replicate our AI technology
Use the Services to harass, threaten, abuse, or discriminate against call recipients
Violate any real estate licensing laws, regulations, or fair housing requirements
Sell, transfer, or assign your account to another party without our written consent
Use the Services for any unlawful purpose or in violation of these Terms
Interfere with or disrupt the integrity or performance of our Services
Attempt to gain unauthorized access to our systems or other users' accounts
8. REAL ESTATE COMPLIANCE
You represent and warrant that:
You are properly licensed as required by applicable real estate laws in your jurisdiction
You will use our Services in compliance with all applicable regulations, including but not limited to fair housing laws, professional conduct requirements, and advertising regulations
You will not use our Services in any manner that violates real estate licensing laws or professional standards
You understand that our Services do not constitute real estate advice or replace your professional obligations
9. USER-GENERATED CONTENT
You may provide content to our Services, including call recordings, business information, custom scripts, and other data ("User Content"). You retain ownership of your User Content, but grant us a license to use, process, and analyze such content solely for the purpose of providing and improving our Services. You are solely responsible for the accuracy and legality of all User Content you provide.
10. SERVICE AVAILABILITY AND MODIFICATIONS
While we strive to maintain high service availability, we do not guarantee uninterrupted or error-free service. We may:
Perform scheduled maintenance that may temporarily affect service availability
Modify, suspend, or discontinue any aspect of our Services at any time
Update our AI technology and service features
Provide reasonable notice of significant changes when possible
11. INTELLECTUAL PROPERTY RIGHTS
Ring Leader AI and its licensors retain all rights, title, and interest in and to our Services, including our AI technology, software, algorithms, and proprietary methods. You may not copy, modify, distribute, or create derivative works based on our Services without our express written permission.
12. PRIVACY AND DATA PROTECTION
Your privacy is important to us. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using our Services, you consent to the collection and use of your information as described in our Privacy Policy.
13. LIMITATION OF LIABILITY
TO THE MAXIMUM EXTENT PERMITTED BY LAW:
Our total liability for any claims related to our Services is limited to the amount you paid us in the 12 months preceding the claim
We are not liable for any indirect, incidental, special, consequential, or punitive damages
This limitation applies regardless of the legal theory on which the claim is based
Some jurisdictions do not allow certain liability limitations, so these limitations may not apply to you
14. DISCLAIMER OF WARRANTIES
OUR SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT OUR SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.
15. INDEMNIFICATION
You agree to indemnify, defend, and hold harmless Ring Leader AI and its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorneys' fees) arising from your use of our Services, violation of these Terms, or infringement of any third-party rights.
16. DISPUTE RESOLUTION AND ARBITRATION
16.1 Informal Negotiations
Before initiating any formal dispute resolution, you agree to first contact us at [email protected] to attempt to resolve any dispute informally. We will engage in good faith negotiations for a period of thirty (30) days.
16.2 Binding Arbitration
If informal negotiations fail to resolve the dispute, any controversy or claim arising out of or relating to these Terms or our Services shall be settled by binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. The arbitration shall take place in Harris County, Texas, United States.
16.3 Arbitration Fees
If arbitration fees are deemed excessive compared to the cost of litigation, Ring Leader AI will pay the excessive portion of such fees.
16.4 Time Limitation
You must bring any claim within one (1) year of the date the claim arose, or such claim will be permanently barred.
16.5 Class Action Waiver
You agree that any arbitration shall be conducted on an individual basis and not as a class action or collective proceeding.
17. SMS/TEXT MESSAGING TERMS
By using our Services, you consent to receive SMS/text messages from Ring Leader AI for service-related communications, including appointment confirmations, call summaries, and system notifications. Standard message and data rates may apply. You may opt out of non-essential messages by replying "STOP" to any text message.
18. TERMINATION
Either party may terminate this agreement at any time. We may terminate or suspend your account immediately for violation of these Terms. Upon termination:
Your right to use our Services ceases immediately
You remain liable for all charges incurred prior to termination
We may delete your account and data in accordance with our data retention policies
Certain provisions of these Terms will survive termination
19. MODIFICATIONS TO TERMS
We reserve the right to modify these Terms at any time. We will notify you of material changes via email or through our Services at least thirty (30) days before the changes take effect. Your continued use of our Services after the effective date constitutes acceptance of the modified Terms.
20. GOVERNING LAW AND JURISDICTION
These Terms are governed by and construed in accordance with the laws of the State of Texas, United States, without regard to conflict of law principles. Any disputes not subject to arbitration shall be resolved in the state or federal courts located in Harris County, Texas.
21. SEVERABILITY
If any provision of these Terms is found to be unenforceable or invalid, the remaining provisions will remain in full force and effect, and the unenforceable provision will be modified to the minimum extent necessary to make it enforceable.
22. ENTIRE AGREEMENT
These Terms, together with our Privacy Policy, constitute the entire agreement between you and Ring Leader AI regarding your use of our Services and supersede all prior agreements and understandings.
23. CONTACT INFORMATION
For questions about these Terms of Service or to exercise any rights described herein, please contact us:
Ring Leader AI
3733 Westheimer Rd, #1038
Houston, TX 77027
Email: [email protected]
Phone: 1-877-730-7464
Last Updated: October 2, 2025
