Effective Date: September 16, 2025

Welcome to WellMind Systems. These Terms and Conditions (“Terms”) govern your access to and use of our website (wellmindsystems.com) and related services (the “Services”). By accessing or using our Services, you agree to be bound by these Terms. If you do not agree, please discontinue use immediately.

1. Company Information

Legal Entity: Well Mind Systems

Address: 244 5th Ave #2, New York, NY 10001, United States

Support Email: [email protected]

2. Services Provided

Well Mind Systems offers an AI-powered suite designed to:

Reduce employee burnout and improve well-being.

Provide neurodiversity and mental health training modules.

Deliver compliance audits and reporting aligned with ADA, ISO 45003, and labor regulations.

These Services are delivered through AI assistants, training modules, and compliance dashboards.

By using our Services, you confirm that you:

Are at least 18 years old.

Are accessing the Services on behalf of yourself or a legally recognized entity.

Have authority to enter into binding agreements.

4. Payment & Fees

Setup Fees: $25,000–$40,000 depending on company size.

Ongoing Support Fees: $5,000/month for bot maintenance, updates, and compliance reporting.

Payments must be made in accordance with agreed invoices. Late payments may incur service suspension.

5. Guarantee

We stand by our offer:

⚡ If measurable improvements in compliance reporting and employee adoption are not delivered within 90 days, you will not be charged the monthly retainer.

This guarantee does not cover factors outside of our control (e.g., failure of client IT systems, incomplete data sharing, or regulatory changes).

6. Use of Services

You agree not to:

Misuse or reverse-engineer our AI systems.

Provide false or misleading data.

Use the Services for unlawful purposes.

Attempt unauthorized access to our systems.

7. Data Privacy & Security

We do not process Protected Health Information (PHI) by default.

Data is handled in compliance with SOC 2 standards and enterprise-grade encryption.

Users are responsible for ensuring any data input complies with local laws and company policies.

For more details, please review our Privacy Policy (published separately).

8. Intellectual Property

All content, software, and materials within Well Mind Systems remain our intellectual property.

Clients receive a license to use the Services for internal business purposes only.

Unauthorized reproduction, resale, or modification is prohibited.

9. Compliance & Legal Disclaimer

Our Services support compliance but do not constitute legal advice.

Clients remain solely responsible for final compliance with employment, labor, and data protection laws.

10. Limitation of Liability

To the maximum extent permitted by law, WellMind Systems is not liable for:

Indirect or consequential damages.

Loss of revenue, profits, or data.

Damages arising from third-party integrations or external service failures.

Total liability under these Terms is limited to the total fees paid by you in the 12 months prior to the claim.

11. Termination

We may suspend or terminate Services if:

You breach these Terms.

Payments are not received on time.

Continued service poses legal, security, or compliance risks.

Clients may terminate by providing 30 days’ written notice.

12. Governing Law & Jurisdiction

These Terms are governed by the laws of the State of New York, USA. Any disputes will be resolved in the state or federal courts located in New York County, New York.

13. Changes to Terms

We may update these Terms periodically. Changes will be posted on this page with an updated “Effective Date.” Continued use of the Services indicates acceptance of revised Terms.

14. Contact Us

For questions about these Terms, please contact us:
📍 Address: 244 5th Ave #2, New York, NY 10001, USA
📧 Email: [email protected]