+1 (587) 436-5724
Stop Scrambling for Event Vendors
Every Time
Your Corporate Event Department—Without the $75K Hire
No $75K Hire
Vetted Coordinators
Backup Guaranteed
Your company runs quarterly town halls, team offsites, client dinners, and holiday parties. Your marketing team coordinates them on top of hitting revenue targets. Your HR manager plans events between recruiting sprints.
There's a better way.
EventProCoach gives you instant access to Calgary's best event coordinators whenever you need them—without the $75K+ overhead of hiring full-time.
$1,200 monthly retainer + $1,800 per event coordination
Simple. Predictable. Professional.
16 years Fortune 500 event experience
Network of vetted professional coordinators
Corporate events only (no weddings)
Serving Calgary companies with 100-500 employees
How Most Calgary Companies
Handle Corporate Events
DIY Chaos
The Problem: Your marketing director coordinates the quarterly town hall while trying to hit Q2 targets. Your HR manager plans the team offsite on nights and weekends between recruiting sprints. Your operations lead calls vendors at 9pm trying to book the holiday party.
Result:
Burned-out teams. Mediocre events. Wasted time that should be spent on actual job responsibilities.
Freelancer Roulette
The Problem: Google 'Calgary event coordinator' at midnight. Email 5 people. Hope one responds. Hire whoever's available. Pray they're good. Different coordinator every time. Start from scratch for the next event.
Result:
Inconsistent quality. Zero backup if coordinator cancels. No relationship continuity. Gambling on every event.
Full-Time Overkill
The Problem: Hire an event coordinator at $75,000+ per year plus benefits. Most companies run 6-15 events annually. That's $6,000-12,000 per event just in salary overhead.
Result:
Expensive. Inflexible. Hard to justify when you only run a dozen events per year.
There has to be a better option. That's why EventProCoach exists.
How EventProCoach Works
Professional Event Department on Demand
No Hiring Overhead
No Vendor Searching
1
Join the Network
$1,200/month
What you get:
nstant access to our vetted coordinator network
Pre-negotiated vendor discounts (save 10-15%)
Guaranteed backup coordinator coverage
Direct line to EventProCoach founder (Destiny)
2
Request a Coordinator
$1,800 per event
What happens:
Tell us about your event (type, date, size, budget)
We match you with the perfect coordinator from our network
Your coordinator handles full logistics and day-of execution
They source vendors at your pre-negotiated discount rates
3
Events Run Flawlessly
The result:
Professional execution by experienced coordinators
Consistent quality across all your events
Your team focuses on their actual jobs instead of coordinating events
Events Our Coordinators Handle
From quarterly town halls to executive retreats—we match you with coordinators who specialize in your event type
Team Offsites & Retreats
Your matched coordinator handles strategic planning sessions and team building in premium venues.
Client Dinners & Entertainment
Elegant dining experiences coordinated by professionals who understand business relationship building.
Holiday Parties & Celebrations
Memorable celebrations coordinated to boost team morale and company culture.
Quarterly town halls
Product launches
Awards ceremonies
Executive meetings
Team building activities
What You Get Every Month for
$1,200
Real value delivered whether you have events or not
Your Dedicated Event Partner
You're not just getting "access to freelancers." You get Destiny Onyeagwu (16 years Fortune 500 event experience) as your dedicated partner who:
Matches you with the RIGHT coordinator for each event
Ensures quality standards across all coordinators
Answers questions year-round about event planning
Manages your entire event calendar strategically
VALUE:
No more vetting coordinators yourself. No more hoping the freelancer you found is good. Every coordinator in our network is vetted, background-checked, and proven. You get professional talent, guaranteed.
Pre-Negotiated Vendor Rates
Automatic Vendor Discounts
We've negotiated 10-15% discounts with Calgary's best event vendors—caterers, photographers, AV companies, decorators. Your matched coordinator automatically gets you these rates. No haggling. No vendor shopping.
VALUE:
Save $500-1,000 per event on vendor costs. For 8 events per year, that's $4,000-8,000 in annual savings—covering most of your retainer.
Guaranteed Backup Coverage
Never Scramble Again
Your assigned coordinator is sick? We deploy a backup immediately. Coordinator doesn't show up? We handle it same-day. No excuses. No scrambling.
VALUE:
Freelancers are individuals—if they're unavailable, you're stuck. EventProCoach is a professional network. You're always covered. Peace of mind when it matters most.
Your $1,200/month isn't just for "access." It's vendor savings, quality assurance, dedicated support, and backup insurance.
Pricing Plans
One Straightforward Offer
No Surprises
No Hidden Fees
$1,200/month+$1,800 per event
Network access + professional coordinator for every event
Full-Time Hire
$75,000-90,000/year
Dedicated person
$75K+ salary for limited events
Benefits, payroll taxes, overhead
Single point of failure (no backup)
Hiring, onboarding time
Fixed cost regardless of volume
EventProCoach
$23,200/year
(after vendor savings)
Professional coordination for all events
Vetted network of specialists
Guaranteed backup coverage
Vendor discount savings
Consistent quality standards
Your team gets 100+ hours back
Freelancer Roulette
$18,000-30,000/year
Different quality every time
No backup if coordinator cancels
No vendor discounts
No relationship continuity
Starting from scratch every event
EventProCoach gives you professional event coordination for 1/3 the cost of hiring full-time—with better flexibility and guaranteed backup.
Is EventProCoach Right for Your Company?
We work best with Calgary companies running 6+ corporate events annually
EventProCoach Is Perfect If You:
Run 6-15 corporate events per year
Have 50-200 employees
Currently have team members coordinating events on top of their real jobs
Tired of vetting freelancers or inconsistent quality
Don't have enough event volume to justify a $75K+ full-time hire
Value reliability and consistent coordinator quality
Want predictable budgeting
Your Events Include:
Quarterly town halls
Client dinners and entertainment
Holiday parties
Team building events
Team offsites and retreats
Product launches
Executive meetings
Awards ceremonies
EventProCoach Is NOT For:
Companies running fewer than 6 events/year (math doesn't work)
Companies with existing full-time event coordinators
Startups with <50 employees (budget constraints)
Organizations looking purely for cheapest option (we're premium)
Weddings or social events (corporate-only focus)
Your Events Include:
We only work with companies we can truly serve well. If EventProCoach isn't the right solution, we'll tell you—and help you find better alternatives.
If you're a Calgary company with 50-200 employees running 6+ corporate events annually, we should talk.
Our Commitment to You
Quality Guarantee
If your event coordination is rated below 8/10, we'll make it right—whether that's refunding the event fee or re-executing the event at no charge. We stand behind our network's quality.
Backup Guarantee
Your assigned coordinator doesn't show up? We deploy backup same-day from our network. Coordinator sick or unavailable? We handle it immediately. You never scramble. That's our promise.
No Long-Term Lock-In
We require a 3-month initial commitment so we can properly serve your first few events together and build the relationship. After that, cancel anytime with 30 days notice. No penalties. No hard feelings. We earn your business every month.
We're confident in our network. That's why we back it with guarantees.
Frequently Asked Questions
Why pay $1,200/month in months with no events?
Your monthly retainer covers three valuable services:
1. Network access with quality assurance - You can request a coordinator anytime, and we guarantee they're vetted, background-checked, and proven. No vetting freelancers yourself.
2. Vendor discounts that pay for themselves - Our pre-negotiated rates save you $500-1,000 per event. For 8 events/year, that's $4,000-8,000 in annual savings—covering most of your retainer.
3. Guaranteed backup coverage - When December hits and every freelancer is booked for holiday parties, you're guaranteed a coordinator from our network. Priority access when you need it most.
Think of it like a professional network membership—you pay monthly, you use it when needed, and when you need it, you're really glad you have it.
What if I only run 4-5 events per year?
The math probably doesn't work for companies running fewer than 6 events annually. We'll be honest about that on our discovery call.
For 4-5 events/year, you're better off hiring a quality freelance coordinator for each event. We're not right for everyone, and we'll tell you if we're not the right fit.
Can I cancel if it's not working?
Yes. We require a 3-month initial commitment (so we can properly serve at least a few events together), then you can cancel with 30 days notice.
No long-term contracts. No penalties. We earn your business every month.
What types of events do your coordinators handle?
Corporate events only:
Our network specializes in:
• Quarterly town halls and all-hands meetings
• Team offsites and retreats
• Client dinners and entertainment
• Product launches and company announcements
• Holiday parties and celebrations
• Executive meetings and board events
• Team building activities
• Awards ceremonies and recognition events
We don't do weddings, birthday parties, or social events. Corporate-only focus means deeper expertise serving businesses.
How quickly can we get started?
After our discovery call and agreement signing, we can typically match you with a coordinator and start planning your next event within 7-10 days.
If you have an urgent event coming up, let us know—we'll do our best to accommodate with an expedited match.
What happens if the coordinator doesn't meet our expectations?
We'll immediately match you with a different coordinator from our network. Your feedback shapes who we assign to your future events.
Plus, we guarantee quality: If your coordinator's performance is rated below 8/10, we'll make it right—whether that's refunding the event fee or providing a re-do.
We stand behind our network's quality.
Do you serve companies outside Calgary?
Currently, our coordinator network is Calgary-focused and we serve the Calgary/Alberta market exclusively. We're building a strong local network first.
Expansion to other Canadian cities is planned for 2027-2028.
How do the vendor discounts work?
We've built relationships with Calgary's top event vendors and negotiated 10-15% discounts for EventProCoach clients.
When your matched coordinator books vendors, they automatically get these rates. No haggling. No vendor shopping. Just better pricing.
You still pay vendors directly—we're not a middleman on payments. Your coordinator just gets you access to better rates.
What's included in the $1,800 event coordination fee?
Full event coordination by your matched professional:
• Pre-event planning and timeline creation
• Vendor sourcing and management (at your discounted rates)
• Day-of coordination (setup, execution, teardown)
• On-site problem-solving and crisis management
• Post-event wrap-up and debrief
Basically, everything required to execute your event professionally—handled by a coordinator who specializes in your event type.
Who are the coordinators in your network?
Every coordinator in our network is:
•Background-checked and reference-verified
•Experienced in corporate events (minimum 3 years)
• Vetted by Destiny Onyeagwu (16 years Fortune 500 experience)
• Proven through successful events with other clients
We match you with coordinators based on their expertise in your specific event type. A town hall specialist for your all-hands. A retreat expert for your offsite. You get the right person for the job.
Stop Scrambling. Get Reliable Access to Professional Event Coordinators.
Book a 15-minute discovery call to see if EventProCoach is the right fit for your company.
No hard sell. Just an honest conversation about:
How many corporate events you run annually
Current challenges with your event coordination
Whether our model makes sense for your budget and needs
Next steps if there's a fit
We only work with companies we can truly serve well. Let's find out if you're one of them.
+1 (587) 436-5724
EventProCoach
Event Management
Professionalism is our hallmark.
We are committed to maintaining the highest standards of excellence and integrity in everything we do.
